01 — The problem
Forty zaps, no owner.
Automations were built over years by different people. Nobody knows which zap updates which field, failures email someone who left, and the monthly bill grows with every task.
The tools are priced and structured differently. Zapier charges per task and is simplest. Make charges per operation and handles branching and iteration well. Zoho Flow is included with Zoho One and suits Zoho-centred stacks.
02 — What we build
What the engagement delivers.
Comparison per flow
Zapier for quick, linear two- or three-step flows across a huge app catalogue. Make for branching, iterators, aggregators and data transformation at lower cost per operation. Zoho Flow when most apps are Zoho and the licence is already paid. n8n or code when volume, logic or data residency outgrow all three.
Audit and inventory
Every existing automation listed with trigger, apps, owner, monthly volume and failure rate.
Rebuild with error handling
Error routes, retries and alerts to a shared channel rather than one person’s inbox.
Naming and documentation
Folders, naming conventions and a register so anyone can find what updates a field.
Cost control
Polling triggers replaced with webhooks and filters moved earlier to cut task usage.
03 — Configuration vs custom
What is set up, and what is written.
Configuration
- Zaps, Make scenarios and Zoho Flows
- Connections under a shared service account
- Error notifications
- Folders and naming
Custom development
- Code steps or custom webhooks where needed
- Migration of heavy flows to n8n or middleware
- Usage reporting
04 — Typical effort
What it usually takes.
Ranges from comparable projects. You get a fixed-scope quote after a 30-minute call.
05 — What you own
Yours at handover.
- Accounts under your company
- Automation register
- Runbook for failures
- Usage report
FAQ
Questions about Zapier, Make and Zoho Flow.
Which is cheapest?
It depends on volume and logic. Make is usually cheaper for complex, high-volume scenarios. Zapier is cheapest in time for simple ones. Zoho Flow costs nothing extra if you have Zoho One.
When should we stop using no-code automation?
When flows run tens of thousands of times a month, need guaranteed delivery, or handle data that must stay in your infrastructure.
Can you take over automations someone else built?
Yes. We audit them first, then fix, document or rebuild.
Who owns the accounts?
You do. Everything runs under a company service account, not a personal login.
Next step
Start with a 30-minute call.
Tell us what you run today and where it breaks. You get a fixed-scope quote afterwards. We don’t publish rates, because the honest price depends on scope.
Enquire
Talk to us about Zapier vs Make vs Zoho Flow, set up right.
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