01 — The problem
Typing what is already written.
Accounts payable staff key supplier invoices by hand. Expense receipts arrive as photos. Errors and delays reach suppliers and month-end close.
Staff also spend time searching policies and SOPs. Generic AI assistants answer confidently from nothing; an assistant that can’t cite its source can’t be trusted with policy.
02 — What we build
What the engagement delivers.
Invoice and receipt extraction
Supplier, TRN, dates, line items, VAT and totals extracted from PDFs and photos, with Arabic and English layouts.
Validation
Totals checked, VAT recalculated, supplier matched to the vendor list and duplicates detected.
Posting to accounting
Bills created in QuickBooks, Xero, Zoho Books or Odoo with attachments, or sent to a review queue when confidence is low.
Knowledge assistant
RAG over policies, SOPs and manuals in SharePoint, Google Drive or Zoho WorkDrive, answering in Teams or a portal with cited passages.
Permissions
Assistants only retrieve documents the asking user can access.
03 — Configuration vs custom
What is set up, and what is written.
Configuration
- Document sources and folders
- Vendor and account mappings
- Confidence thresholds
- User access groups
Custom development
- Extraction pipeline and prompts
- Validation rules
- Accounting posting integration
- Retrieval index and citation UI
04 — Typical effort
What it usually takes.
Ranges from comparable projects. You get a fixed-scope quote after a 30-minute call.
05 — What you own
Yours at handover.
- Pipeline code and prompts
- Accuracy report on your documents
- Review queue
- Index and source configuration
FAQ
Questions about document AI.
How accurate is invoice extraction?
It depends on document quality and layout. We measure field-level accuracy on a sample of your real invoices before go-live and route low-confidence fields to review.
Does it read Arabic invoices?
Printed Arabic invoices, yes, after testing on your samples. Handwritten documents need case-by-case testing.
Does the assistant train on our documents?
No. Documents are indexed for retrieval, and providers are configured not to train on your data.
What happens with duplicate invoices?
Supplier, number, date and amount are checked against existing bills and flagged before posting.
Next step
Start with a 30-minute call.
Tell us what you run today and where it breaks. You get a fixed-scope quote afterwards. We don’t publish rates, because the honest price depends on scope.
Enquire
Talk to us about Document AI: invoice OCR & RAG assistants.
We have started the message for you. Add what you run today and we will reply within one business day.